Overview

At Space level, the Workflows app can operate in one of two modes: Page Mode or Space mode.


What is Page Mode?

In Page Mode, workflows are applied on a page-by-page basis, so page has its own unique workflow template. Great for development, testing and training, but difficult to manage!


  • Workflows applied manually on page-by-page basis
  • End users choose which workflows to apply
  • Templates are cloned to pages, so each page has unique template
  • Changes to template only affect the page it's used on

How do I enable Page mode?

You'll need Space Admin privileges.

Remove all the templates from the Workflows tab ("Workflows Dashboard") – it should look like this:

Where do I manage templates?

On pages or blog posts:

There's also a repository of templates in Space Tools:

App configuration

SettingWhereNotes
Page Workflows

Configuration - Global

Confluence Admins can limit which spaces are allowed to use Page Mode.


What is Space Mode?

In Space Mode, workflows are applied to all content in a space (optionally filtered by label or content type) and templates are centrally managed. Recommended for production use!


  • Workflows applied automatically on page creation
  • Space admin chooses which templates to apply
  • Templates are centrally managed at Space / Global level
  • Changes to the template affect all content using that template

How do I enable Space Mode?

You'll need Space Admin privileges.

Add one or more templates to the Workflows tab ("Workflows Dashboard") – it should look a bit like this:

Where do I manage templates?

Both Space and Global scoped templates can be used:

Templates can also be imported:

App configuration

SettingWhereNotes
Space Workflows

Configuration - Global

Confluence Admins can limit which spaces are allowed to use Space Mode.


Workflow management overview