Overview
Workflows can utilise a wide array of notifications to keep content producers informed of progress.
Workbox notifications
Confluence workbox notifications will be sent when:
- Reviewers are assigned to Reviews
- Tasks are created, edited or assigned
- States or tasks reach their Expiry Dates
On-screen notifications
The Workflow Status Bar displays the current workflow state and the number of incomplete tasks below the page title.
1. States
If the Status Indicator Circles is filled,
, it means the user is assigned to a Content review.
2. Tasks
A blue dot • indicates tasks which the user is assigned to.
Message banners
Message banners can be displayed during page creation (only in Space Mode) and when viewing a page.
For more information, see:
Headers and footers
Content, including Report Macros can be added to the page header and footer.
For more information, see:
Email notifications
By default, email notifications will be sent when:
- Assigning reviewers to Reviews
- Tasks are created, edited or assigned
- States or tasks reach their Expiry Dates
In addition, custom email notifications can be sent in response to Events.
For more information, see:
Comments
Page and blog post comments can be added by the workflow.
For more information, see:
Macros
-
add-comment macro — Comment on a page or blog post
-
include-segment — Insert wiki content in page header
-
pagefooter macro — Add content to page footer
-
pageheader macro — Add content to page header
-
pagestatus macro — Display workflow state lozenge
-
send-email macro — Send an email
-
set-message macro — Add/remove a page message
-
workflow-instructions macro — Add message to "create page/blog" screen
App configuration
| Setting | Where | Notes |
|---|---|---|
| Approval – Assignee | Should assigned reviewers receive notifications about review updates? | |
| Email Any Address | Should the {send-email} macro be able to use email addresses that are not associated with registered users? | |
| State Expired Notification | Should page watchers recieve notifications about state expiry? | |
| Task – Assignee | Should task assignees receive notifications for taks they are assigned to? | |
| Task – Page Watchers | Should page watchers receive notifications about workflow tasks? | |
| Workflow Activity and Drafts Visibility | Should View-only users be able to see workflow information? Note: Does not affect message banners unless their parameters state otherwise. |
