Screen Location: Confluence Administration → Workflows section → Configuration
Overview
This screen is used to set Global configuration options.
Configuration
Note: Some of these settings can be overridden at Space Level, on a space-by-space basis – see: Configuration - Space Tools
Setting | Options | Notes |
|---|---|---|
Workflow Activity and Drafts VisibilityWho can see workflow activity and unpublished drafts? See also: | Space Administrators and Page Editors | Recommended for most use cases. Unpublished drafts and activity reports will not be visible to users who would otherwise normally be able to view the content. |
| Anybody | Anyone who could normally view the content will be able to view drafts and activity reports. They will also be able to take part in Content reviews (v4.6+). | |
Default Tasks ModeWho can complete tasks? See also: | Strict | Only the task assignee or task creator. |
| Lenient | Recommended for most use cases. Any user who can edit the page/blog. | |
State's Task BehaviourWhat happens to incomplete tasks from the current state if the workflow transitions to a new state? See also: | If the page state changes, open tasks will be closed | Incomplete tasks will be closed. |
| If the page state changes, open tasks will be moved to new state | Recommended for most use cases. Incomplete tasks will be copied to the new workflow state. | |
Default Approval Workflow | List of workflows | This option has been removed from versions 5+. Prior to version 5, when clicking the workflows button on a page without a workflow, there was an option to add an "approval", which added whatever global workflow set as the default approval workflow to the page. |
Approval CommentMandate reviewer comment when Approving or Rejecting content? See also: | Optional | Recommended for most use cases. Comment is optional. |
| Required | A comment must be added during content reviews. | |
Page Update Reset ApprovalIf an approval (content review) is in progress, what effect does editing the content have? See also: | Reset | Any existing Approve/Reject decisions will be reset. |
| Ignore | Existing Approve/Reject decisions will be retained. | |
Published View Macro TransformWhich version of content should the See also: | Enabled | Recommended in most use cases. Use published version if available, otherwise use latest version regardless of workflow state. |
| Disabled | Show latest version, regardless of workflow state. | |
User Onboarding | Checkbox | When enabled introductory information and tips will be shown to new users: User Onboarding |
Send Usage Statistics | Checkbox | When enabled, anonymous usage statistics will be sent to Comalatech to help improve the product. |
Security
| Setting | Options | Notes |
|---|---|---|
Space WorkflowsWhich spaces can use Space Mode? | List of spacekey | A list of comma-separated space keys Leave empty for no spaces, or specify |
Page WorkflowsWhich spaces can use Page Mode? | List of spacekey | A list of comma-separated space keys Leave empty for no spaces, or specify |
Workflow Importer GroupSpace admins in the specified group are allowed to import workflows. See also: | User group | Set as confluence-users to allow all space admins to import workflows. Note: After a workflow is imported, it can be used just like any other workflow; the restriction only applies to the action of importing, not subsequent use.
|
Email Any AddressWhich email addresses can be used in the See also: | Disabled | Recommended in most use cases. Only email addresses associated with a registered user account |
| Enable | Any email address can be used |
Loop Watchdog
These settings are used to detect infinite loops and terminate any offending workflows. It's recommended to leave the default values.
Likely causes of infinite loops include:
- cyclic or recursive use of the
{set-state}macro - cyclic use of the
duedateparameter on the{state}macro.
| Setting | Options | Notes |
|---|---|---|
Maximum EventsIf this amount of events is exceeded on a single page by a single user, the threshold timer will start (see below). | Number | Default: 20 |
Time Threshold (seconds)If Maximum Events is exceeded for this amount of time, it will be treated as an infinite loop and the process will be terminatd. | Number | Default: 20 |
