Administration Guides

Administrator Roles

• System Admins:
  • Installing and upgrading the app.
• Confluence Admins:
  • Manage Global workflows, which are available to all spaces on the wiki
  • Global app configuration and notification settings
• Space Admins:
  • Define which workflows are available in the space (see below for more details)
  • Space app configuration and notification settings

Space Workflow Administration

There are two modes in which workflows can be applied within a Space:

Space Mode:

• • Enabled workflows listed on the Workflows Dashboard are automatically applied to all content in the space
  • If a workflow has filters (content and/or label parameters on the {workflow} macro), it will only be applied to content matching those filters
  • Workflows are applied in the order in which they appear on the list in Workflows Dashboard
  • Once a workflow has been applied to a piece of content, no other workflows will be considered for that piece of content

Page Mode:

• • Users can manually add any enabled workflow listed on the Page Workflows screen to individual pages and/or blog posts
    • Doing so creates a new copy of the workflow – unique to the individual page or blog post
  • Users can create new workflows – unique to the individual page or blog post
  • Users can edit workflows – unique to the individual page or blog post
  • Users can save workflows back to the Page Workflows screen

Workflow Management Overview

The diagram below summarises the three levels of workflow management at the Global, Space and Content (end user) levels.