Value references allow you to add dynamic information and parameter values to your workflow markup – they are placeholders for information that's located somewhere else.
Each time the reference is encountered, for example in an Action or Condition, the value at that moment in time will be retrieved. This means your workflow can dynamically adapt to changing situations.
There are several types of value reference, depending on where the information is stored:
- Attribute References
- Event references
- Metadata references
- Page and User references
- Page Property References
- Parameter References
- Supplier References
- Value Reference Modifiers
Where can I use them?
Value references can be used in macro parameters, sometimes macro body, and even Conditions. However, actual availability depends on two factors:
- The type of reference determines which macros it can be used in
- The macro determines which parameters support value references
For a full list of places where value references can be used, see Conditions, Content and Value References. But remember it's the reference type and macro which determine the specifics.
If a value reference is requested then the value references are resolved in the following order:
1. Confluence Page Properties macro
2. Comala Metadata which includes workflow parameters with edit=true that have been saved and set-metadata
3. Communardo Metadata
4. Workflow parameters saved at the space level - without edit=true
5. Page references
6. Suppliers (ServiceRocket, Workflows, Metadata)
This order is important when there are conflicts in value reference names.
In your workflow you might need to refer to the author of a piece of content. You won't know this information in advance. To get around this problem, you can use the
@author@ value reference, which is one of the references that the Workflows app creates and updates automatically. When a macro that uses the reference is activated, the reference gets replaced with the username of the person who most recently created or edited the content.
Adding page activity to email — Include page activity report, or a link to it, in custom email notifications
Assignment Examples — Define who can take part in, or be assigned to, a content review.
Attachment events — Triggering events when attachments are created, updated or removed.
Communardo Metadata for Confluence app — Using the Communardo metadata as value references in a workflow - including use in a custom condition for a trigger macro
Make tasks disable a review — Two ways to use tasks to disable a review. The first way uses a precursor task state where the tasks can be set and completed. The second example uses a Value Reference as a condition to check that all tasks are complete. For the value reference method, you will need the Reporting for Confluence app in addition to Comala Document Management.
State expiry dates — Using state expiry dates, defining them with metadata, and making them editable