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These are the ways you can keep track of workflow states...

At a glance

On the content, the current state is shown in the workflow status bar



A filled circle means you as the current user, are assigned to a content review in that state.

  • the default color for each workflow status indicator circle is blue. This indicates that there is no workflow restriction for view only users
  • the colored state indicator circle will be green if the current state has been defined as the final state in the workflow
  • with a final state in the workflow, the indicator circles for all other states in the workflow are colored orange and considered as workflow draft states (unless a custom state color has been added)

In detail

Learn more about the current state in the workflow popup

In context for the page

See state transitions in context of other actions in the Activity Report - Content

In context, document actions for the current user

See current pending document actions for tasks and approvals in the instance for the current user in the My Comala Document Documents Action Report in the user profile

In summary

Get a summary of workflow states for all content in a space using the Document Managment Report

With macros

Add your own reports:

With search filters

Use workflow filters in Confluence search:

Requires Confluence 5.8 or above.