We know that Atlassian’s commitment to a cloud future has raised many questions for our server customers. We’ve put this document together to address some of those concerns, specifically for our Comala Document Management Server customers. More information regarding our other apps will be made available soon.
The Comalatech team is hard at work ensuring that our Comala Document Management (CDM) Server users find similar functionality in Cloud.
Due to functional differences between the Cloud and Server platforms, we are not able to deliver 1:1 feature parity between the environments. But we are committed to a cloud experience that offers the same end result as that found in server - effective control and management of documentation. Please visit the Atlassian Migration Program for Atlassian's step-by-step migration resources, free tools, and dedicated support to guide you every step of the way. Have questions? Please reach out if we can help. Comala Document Management (CDM) and any Comalatech apps There are different outcomes for your Comalatech apps depending on how you want to proceed with your Atlassian software. We continue to explore implementing CDM Server features into Cloud, and are aiming for feature parity by 2023 (depending on Atlassian improvements to the platform). See our roadmap and migration plan below. CDM is a Data Center approved app, but it is only available for 500+ users licenses. Check the pricing (Confluence, CDM) to determine if it is an option for you. We advise upgrading before February 2021 to avoid the price increase announced by Atlassian. We continue to explore implementing CDM Server features into Cloud, and are aiming for feature parity by 2023 (depending on Atlassian improvements to the platform). See our roadmap and migration plan below. CDM is a Data Center approved app, and is already used by hundreds of customers. We advise upgrading before February 2021 to avoid the price increase announced by Atlassian. Regarding Atlassian's migration early access program: at this time, we are awaiting progress from Atlassian stabilizing their migration platform, and to address issues with it that we have raised. Until updates are made, we will not be able to make any further progress in the early access program. We will continue investing in migration projects once the platform is finalized for app migration, and we are hopeful that our customers will have smooth migrations then. Comala Document Management (CDM) Server's wealth of features and functionality has been built over the years on the Atlassian Server platform. Cloud is a much different environment than server, and it is much more difficult to deliver all of CDM server's features in the cloud. However, our goal is to make most of the features available in server by the second half of 2023 (depending on Atlassian's own progress with their Cloud platform). User, string, user group, duration and options parameters can be defined in workflows Ability to define user and due date value parameters to a workflow on the space level Require electronic signature when approving/rejecting pages If you are considering migrating to Comala Document Management Cloud from our Server app this section outlines the process you will follow. Any questions? Please contact us, we will be happy to assist you. If the features of CDM Cloud seem to meet your needs, you must decide if you need to migrate your team's workflow history. We do not currently support migration of all workflow historical data, but some information can be moved to the cloud. You can find the status of this migration in the table below. Migrating will be through a manual process and will be accompanied by Atlassian and Comalatech migration teams Potential Beta support for migration, which includes the following workflow history: Currently, the process for transitioning each workflow is a manual one, provided by our Migration Engineering team. Once complete, our team will share a JSON file that will allow the implementation of the workflow in your organization's Confluence Cloud instance. We will support transitioning customer Confluence Server approval workflows into the Confluence Cloud platform, including the following information: This process requires time from our team to prepare each workflow and should be taken into account when planning for the migration from Server to Cloud. We advise our customers to reach out to our support team in advance, so we can plan accordingly and do our best to adjust to your organization's timeline.The Confluence Server Timeline
February 2021 February 2022 February 2023 February 2024 Atlassian Confluence Server New Confluence Server Licenses will no longer be sold No more upgrades and downgrades for Confluence No more Confluence license sales End of support for Confluence server CDM licenses will continue to be available for sale No more upgrades or downgrades for CDM No More CDM license sales End of support for CDM server CDM Server Migration Options
If you are:
Continuing In Server Moving To Cloud Moving To Data Center Existing Server Licensee (below 500 users) End of support on February 2024 Existing Server Licensee (500+ users) End of support on February 2024 CDM Cloud Feature Parity
Feature Description Supported in Cloud Notes Page Workflows Ability to enable a workflows on a specific page/blog-post Supported Space Workflows - All Pages Ability to enable workflows in all pages/blog-posts in a given space Supported Space Workflows - Subsets Ability to enable workflows on a subset of pages/blog-posts in a given space Q2 2022 Not all the filters may be supported; please contact us if you have specific concerns Global Workflow Configuration Ability to assign workflows to spaces from global administration level 2023 Custom Workflows Ability to customize workflows to cover a variety of needs Custom Triggers Ability to invoke specific actions when specific events or conditions take place Only a few trigger events are supported. Will be adding more events throughout 2022 Custom Workflow parameters Supported parameters Custom Workflows - Value References Ability to refer to page properties such as author, modifier or updated dates Q3 2022 Space Workflows parameters Only Supported to reviewers and due date States: Customize Names & Colors Ability to add and change a state in a workflow, also supports color and name changes. Supported States: Modify Due Dates Ability to change a due date in a state Supported States: Initialize Workflows to a Specific State Ability to set a specific state on all the pages in a given space. Supported Integration with other Apps Metadata, Scroll Starting Q2 2022 Publishing: In Page Draft / Approved view Ability to view the Draft or Approved version of a page Not Supported. Alternative publishing through draft/public space to be supported on Q1 2022 via Comala Publishing Cloud. Due to Atlassian's API limitations, it is very unlikely this would ever be implemented, however we will provide alternative behaviour. Publishing: Draft / Public Space Ability to publish approved pages to a public space Supported via Comala Publishing Cloud Publishing: Removing Page Restrictions Ability to remove all view and edit restrictions when pages are approved Supported Reporting: Page Activity, Space & User Reports Ability to check the status of the different documents within a space that have a workflow applied Basic Reporting Supported Adding more reporting/filtering capabilities Q2 2022 Custom Email Notifications Ability to send email notifications throughout the life cycle of page Supported Approval E-signatures Supported through Timed-based One-type Passwords (using 2FA app) Read Confirmation Ability to request confirmation that users have read a document Currently supported through Comala Read Confirmations for Cloud, workflow integration will be available in Q1 2021 Confluence Audit Logging Leverage the Confluence Audit Log to track important workflows activity 2023 States: Add Due Dates Enable user changes to state due date Q2 2022 Workflow tasks Ability to assign workflow tasks (tasks assigned at a given state) 2023 Page Layout Changes to page header and page footer content via workflow state transition Not Supported Due to Atlassian's integration limitations, it is very unlikely this would ever be implemented. Multi-language Support Support for other languages besides English 2023 Migrating to Comala Document Management Cloud
CDM Data Migration timeline
When What Q4 2021 Q1 2022 Q2 2022 We expect to provide full data migration support for all workflow history and app data through the release of the Migration Tool provided by Atlassian; we expect to have an automated process and your organization will have full support from the Comalatech migration team. CDM Workflow Migration Process
