Comala Document Management adds several new filters to Confluence search, allowing you to quickly locate workflow-managed content.
This feature requires Confluence 5.8 or above.
Navigate to the Confluence search page by typing something in the search box at the top of the page, then hit the Enter key.
Look for the Add a filter link in the sidebar and click it:
Type in "workflow" and you'll see a list of all workflow-related filters. You can add as many filters as you want.
Here's an example of several filters in use:
Those filters would have the following effect:
|Filter Name||CQL Field||Type||Notes||Ver|
Filter to content which has a workflow applied
|Workflow Approval Assignee|
Filter by assigned reviewer
See also: Assigning reviewers
Filter by user who approved content during a review
See also: Content reviews
|Workflow State||Filter by current workflow State||4.10+|
|Workflow State Change||Filter by date of last workflow state Transition||4.11+|
|Workflow State Expiry|
See also: State expiry date
|Workflow Task Assignee|
Filter by workflow Task assignee
See also: Assign a task
Filter by workflow name
Read Confirmation Status
Filter by the read confirmation status.
Possible values: pending, acknowledge, overdue
These fields can be used in Confluence Search, any macros that support CQL and the CQL REST API.
The Confluence search only indexes the latest versions of content, so the search results will always show the latest version regardless of workflow state.
If you are using Same-space publishing, which distinguishes between "Published" and "Draft" versions of content, the search results will continue to show the latest version, but content excerpts will be removed if that version is not published. This will happen regardless of whether you use the workflow search filters or not. If this is a problem, use Different-space publishing or Remote-space publishing instead.
- Confluence Search Syntax
- Advanced Searching Using CQL
- CQL Field Reference
- CQL Function Reference
- CQL Keywords Reference
- CQL Operators Reference
- Performing Text Searches with CQL