Screen Location: Confluence Administration → Comala Document Management section → Configuration



Overview

This screen is used to set Global configuration options.

Configuration


Note: Some of these settings can be overridden at space level, on a space-by-space basis – see: Configuration - Space Tools

Setting

Options

Notes

Workflow Activity and Drafts Visibility

Who can see workflow activity and unpublished drafts?

See also:

Space Administrators and Page Editors

Recommended for most use cases.

Unpublished drafts and activity reports will not be visible to users who would otherwise normally be able to view the content.

Anybody

Anyone who could normally view the content will be able to view drafts and activity reports. They will also be able to take part in Content reviews (v4.6+).

Default Tasks Mode

Who can complete tasks?

See also:

StrictOnly the task assignee or task creator.
Lenient

Recommended for most use cases.

Any user who can edit the page/blog.

State's Task Behaviour

What happens to incomplete tasks from the current state if the workflow transitions to a new state?

See also:

If the page state changes, open tasks will be closed

Incomplete tasks will be closed.

If the page state changes, open tasks will be moved to new state

Recommended for most use cases.

Incomplete tasks will be copied to the new workflow state.

Approval Comment

Mandate reviewer comment when Approving or Rejecting content?

See also:

Optional

Recommended for most use cases.

Comment is optional.

RequiredA comment must be added during content reviews.

Page Update Reset Approval

If an approval (content review) is in progress, what effect does editing the content have?

See also:

ResetAny existing Approve/Reject decisions will be reset.
IgnoreExisting Approve/Reject decisions will be retained.

Published View Macro Transform

Which version of content should the {include} and {excerpt-include} macros show?

See also:

Enabled

Recommended in most use cases.

Use published version if available, otherwise use latest version regardless of workflow state.

Disabled

Show latest version, regardless of workflow state.

Document Actions Dashboard*

When enabled, any pending document actions for the current user are displayed on the Confluence dashboard

EnabledDisplays the current user's pending document actions (assigned tasks, assigned approval reviews) on the Confluence dashboard.
DisabledThe current user's pending document actions are not displayed on the Confluence dashboard.

*available from Comala Document Management v6.14.0

Usage Statistics and Comala Document Management Migration Assessment

By default, anonymous usage statistics are enabled. These are sent to Comalatech to help improve the product.

You can also enable usage data to be collected and stored by the Comala Document Management Migration Assessment. These can be copied and sent to the Comala Migration Team to help with migration to Confluence Cloud,

To allow the migration assessment to store usage data BOTH Enable Usage Statistics and Enable Comala Document Management Migration Assessment must be enabled.

Enable Usage Statistics

CheckboxWhen enabled, anonymous usage statistics will be sent to Comalatech to help improve the product.

Enable Migration Assessment data storage

CheckboxWhen enabled, usage statistics will be collected and stored by the Comala Document Management Migration Assistant

User Onboarding

Enables an app tour and tips for new users

User Onboarding

CheckboxWhen enabled introductory information and tips will be shown to new users: User Onboarding

Security


SettingOptionsNotes

Space Workflows

Which spaces can use Space Mode?

List of spacekey

A list of comma-separated space keys

Leave empty for no spaces, or specify ANY to indicate all spaces

Page Workflows

Which spaces can use Page Mode?

List of spacekey

A list of comma-separated space keys

Leave empty for no spaces, or specify ANY to indicate all spaces

Workflow Importer Group

Space admins in the specified group are allowed to import workflows.

See also:

User group

Set as confluence-users to allow all space admins to import workflows.

Note: After a workflow is imported, it can be used just like any other workflow; the restriction only applies to the action of importing, not subsequent use.

(warning) Make sure you enter a valid user group name.

Email Any Address

Which email addresses can be used in the {send-email} macro?

See also:

Disabled

Recommended in most use cases.

Only email addresses associated with a registered user account


EnableAny email address can be used

Loop Watchdog

These settings are used to detect infinite loops and terminate any offending workflows. It's recommended to leave the default values.

Likely causes of infinite loops include:

SettingOptionsNotes

Maximum Events

If this amount of events is exceeded on a single page by a single user, the threshold timer will start (see below).

NumberDefault: 20

Time Threshold (seconds)

If Maximum Events is exceeded for this amount of time, it will be treated as an infinite loop and the process will be terminatd.

NumberDefault: 20