Comala Document ApprovalComala Document ControlComala Document Management

Workflows

Server/Data CenterCloudServer/Data CenterCloudServer/Data CenterCloud

Page Workflow/Approval

Space Workflow/Approval

Space Workflow/Approval by Labels


Global Workflow/Approval

Pre-defined workflows

Ready to use workflows built into the app.

1 approval workflow

1 approval workflow

3 workflows

3 workflows

4 workflows

3 workflows

Custom workflows

Ability to create custom workflows, including custom states and transitions


Workflows Exchange

Import workflows from a repository. 

Workflow Builder

Modify your workflows using our graphical Workflow Builder.

Custom Triggers

Approvals

ServerCloudServerCloudServer/Data CenterCloud

Approvals

Minimum reviewers

Set how many reviewers are needed to complete the approval.

Limit reviewers

Only user(s) and/or group(s) can be assigned to a review and will be able to review the approval. It can be forced to have all the user(s) and/or group(s) to review the content.

Exclude reviewers

User(s) and/or group(s) that cannot review the approval but could still add reviewers to the approval.

Limit assigners

User(s) and/or group(s) that can assign the review. I.e., limit who can assign users in an approval.

Custom buttons labels

Custom approve/reject button captions

Compliance requirements

Server/Data CenterCloudServer/Data CenterCloudServer/Data CenterCloud

Approval E-signatures

Reviewers need their user/email and password to sign-off.

(Cloud support for this feature is limited to Atlassian OAuth)

Only OTP in the bundled Quality Management Systems workflow

Confluence audit logging

Full audit trail of key events (e.g., changes to configuration, templates, parameters, etc.) in the Confluence Audit Log.

Views navigation

Server/DataCenterCloudServer/Data CenterCloudServer/Data CenterCloud

Draft and published views

Users can browse the work-in-progress version or the last approved version of a page

Draft restriction

Work-in-progress versions of pages can be restricted to users and/or groups

Reporting

Server/Data CenterCloudServer/Data CenterCloudServer/Data CenterCloud

Page activity, space and user reports

User reports not available in Cloud

User reports not available in Cloud

User reports not available in Cloud

CQL advanced searches

Integration with the advanced CQL search capabilities of Confluence.

Notifications

Server/Data CenterCloudServer/Data CenterCloudServer/Data CenterCloud

Email notifications

(Note: Cloud email capability is limited to assignment emails) 

*

*

*

Workbox notifications

(Note: Confluence does not provide an API for cloud notifications)

Custom notifications

Email, page messages, etc.

Tasks

Server/Data CenterCloudServer/Data CenterCloudServer/Data CenterCloud

Workflow tasks

Parameters

Server/Data CenterCloudServer/Data CenterCloudServer/Data CenterCloud

Custom workflow parameters

Custom specified parameters, which values are editable and can be referenced from the workflows.

Space parameters

Parameters with a default value specified at space level



 

Reviewers and due date

Reviewers and due date

Custom

Reviewers and due date

States

Server/Data CenterCloudServer/Data CenterCloudServer/Data CenterCloud
Add States

Modify State Names

Modify State Colours

Use colors to indicate important states, show rejected pages, specific approval roles...

Add Due Dates

New due dates in any state

Modify Due Dates

Change existing due dates

Initialize States

Transition all content for the associated workflow into a specific state within that workflow.

Advanced settings

Page Layout

Server/Data CenterCloudServer/Data CenterCloudServer/Data CenterCloud

Instructions

Messages to provide guidance to content creators about next steps after creating the page. 

Header and footer

Configuration

Server/Data CenterCloudServer/Data CenterCloudServer/Data CenterCloud

Global

Who can see drafts, require comments, page updates reset approvals.

Security options, default notifications for given workflow events.

Space

Draft visibility, internal page publishing settings

Clear history

 Internationalization (i18n)

Server/Data CenterCloudServer/Data CenterCloudServer/Data CenterCloud

i18n

Dutch, French, German, Simplified Chinese, Japanese, Russian and Spanish

Integration

Server/Data CenterCloudServer/Data CenterCloudServer/Data CenterCloud
Third Party App Support

Communardo Metadata, K15t Versions, K15t Scroll PDF, Comala Publishing

Java API

REST API