Use this option to add a workflow to a page or blog post.

This option is only available in page mode.

Adding a workflow

Choose Page tools → Add Workflow...

This opens the Add workflow dialogue box.

Choose Apply only to page  "currentpagename".

Choose Next to open the Add workflow picker.

Select a workflow, then choose Apply.

This will create a new copy of the workflow on the current page or blog post.

Once added, you can interact with the workflow via the workflow status bar added to the page sub-title. You can also view details of the workflow by choosing the workflow icon added to the page header.

Workflow status bar

Choose to open the workflow popup.
Workflow icon

Choose to display overview of the current workflow.

In the Add workflow picker you can choose to customize a copy of the chosen workflow before applying to the page. Choose Apply and Customize to open workflow builder to make changes to the copy of the workflow.

Creating a custom workflow

If you want to create a new workflow from scratch, choose Workflow with custom states at the bottom of the list in the Add workflow picker.

States in the workflow can be added or removed in the option box before choosing Apply and Customize  to open workflow builder.

The workflow must be saved in workflow builder to apply to the page.

  • there is no option to apply this workflow directly to the page from the Add workflow dialogue box.
  • the option to choose Workflow with custom states is only available in page mode.

Where are the workflows defined?

The workflows on the list are stored at space or global level.

For more information see the flowchart on the Administration Guides home page.

When a workflow from the list is added to a page or blog post, a new copy of the workflow is made just for that specific page or blog post. If you edit the workflow, it will only affect that page or blog post and nothing else; the workflows stored at space or global level won't be affected, nor will any other content.

See also

User Guide:

Workflow Authoring Guide:

Administration Guides: