Workflow notifications

Comala Document Management will send email notifications for the following events:

  • assignees will receive a notification when they are assigned to review a page/blog.
  • the expiry date is reached for content with the Content Expiry workflow applied.

On-screen notification messages will also be created for example, when reviewers have undertaken an approval decision:

For content with the Content Expiry workflow applied, when the expiry date is reached, the content state will change to Expired and email notifications will be sent to:

  • users who are watching the content

The email notifications will come from, not from the address that normally sends emails related to built-in Confluence functionality.

Custom notifications

Custom notifications can be added using JSON triggers. A trigger can be set for a specific event to create one or more notifications.

In the Content Expiry workflow when the content in the Approved state expires a JSON trigger is used to:

  • send an email notification 
  • set an on-page message

Content Expiry Workflow JSON Trigger
{"subject":"${content.title} has expired",
"title":"${content.title} has expired",
"body":"Hello, ${} in the ${} space has expired and needs to be reviewed"}},
"body":"The page has expired","tags":"state",

A JSON trigger can be added using the JSON editor or workflow builder.

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