In this page:

If you choose the basic approval workflow, content (a page or blog post) can be in one of the following three states

  • Review - while the page is awaiting review.
  • Approved - when the page has been approved.
  • Rejected - when the page is rejected.

Each time the page is edited the in the Approved or Rejected state the workflow will be reset back to the Review state (the updated transition).

(star) Adding or removing a label or attachment does not action the updated transition when the content is in either the Approved or Rejected state. This transition only occurs if the content is edited and published (changing the Confluence page version).

E-signatures can be required for reviewers on each individual approval in the Review and Rejected states. The credentials requirement can be set for each approval using workflow builder.

(info) Comala Document Management workflows can be applied to pages and blog posts.

Workflow states and state transitions

The Review state has a content review.

The reviewer simply decides on the whether to approve or reject the content. The transition destination state for each decision is set by the workflow.

The Approved state is defined as the final (or published) state in the workflow.

The workflow will transition the content to the Review state if a user edits the page or blog post.

The workflow popup has an Activity report button to display the workflow history.

Adding approval assignees

Using the workflow popup, you can manually assign one or more users to review the content in the Review state, and if required add a note for the reviewer.

If you assign multiple users to undertake the content review,  each assigned reviewer will need to give their individual approval before the content is approved and any approved transition takes place

Navigating between Versions

When an approved page has been edited, it transitions to the Review state.

In this moment, there are two versions or views of the same page

  • the previously approved version of the page i.e. the page in the state Approved
  • the page with the latest modification i.e. the page in the Review state

If we are in the Review state, we can always navigate to the page previously approved version, with the View approved link.

In the Approved state we can always navigate to the current content that is awaiting review with the View pending approval link.

The Approved (Compare versions) link will display details of the current version of the content.